ClearExpenses Privacy Policy

Espresso Tonic Studios ("we," "us," or "our") operates ClearExpenses. This policy describes how we collect, use, and share information when you use the ClearExpenses app and related services (the "Service"). Our studio website is covered by a separate Privacy Policy.

1. Information We Collect

• Account information — Email address and, if you sign in with a third-party account, the name and profile details that provider shares with us. Session data such as IP address and device information.
• Expense and receipt information — Transactions you enter or that we extract from receipts (including amounts, taxes, merchants, dates, and categories), receipt images or files you add, and optional tax-profile details you provide.
• Device data — A local copy of your ledger, receipt files, and preferences on your device.
• Support — Email, message, and any screenshot you send when you contact us.
• Usage and diagnostics — App usage, crash, and performance data. If you are signed in, this may be associated with your account.
• Notifications — A device push token and your notification preferences, if you allow notifications.

We do not collect precise location, do not require bank access, and do not sell your personal information.

2. How We Use It

We use this information to provide and improve the Service: store your ledger, sync it when you are signed in, analyze receipts, send sign-in and support messages, send optional notifications, diagnose problems, and meet legal obligations.

When you add a receipt, we send the image or file to AI providers so they can return details such as merchant, date, amounts, tax, and category. We use that solely to operate receipt capture.

3. How We Share It

We share information with service providers who process it on our instructions to operate the Service, including hosting, databases, file storage, email, analytics, crash reporting, push delivery, sign-in, and AI receipt analysis.

We may also disclose information if required by law, to protect rights or safety, or in connection with a sale or transfer of our business.

4. Storage and Retention

Data is stored on your device and, when you have an account, on our servers (including optional backups). Signing out clears data on that device; it does not delete your account. We keep account data while your account is active, and other data as needed to provide the Service or as required by law.

To delete your account and associated cloud data, open the Delete your account page for step-by-step instructions.

5. Your Rights

Depending on your location, you may request access, correction, or deletion of your personal information, or withdraw consent where processing is based on consent. You may also complain to a privacy regulator. Email help@mail.clear-expenses.espressotonicstudio.com to make a request. We may need to verify that it comes from the account holder.

6. Children

The Service is not directed to anyone under 16. We do not knowingly collect personal information from children. Contact us if you believe we have, and we will delete it.

7. International Transfers

We and our service providers may process information outside Canada, including in the United States.

8. Changes

We may update this policy from time to time. The revised version will be posted on this page with an updated date.

9. Contact

Espresso Tonic Studios
help@mail.clear-expenses.espressotonicstudio.com